Records Management 9th Edition, PDF Download Ebook. Judith Read and Mary Lea Ginn introduction to the complex field of records management. Records management, or RM, is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.
Alphabetic filing rules are included, along with methods of storing and retrieving alphabetic, subject, numeric, and geographic records. Thorough coverage is provided for filing and maintenance of paper, automated, micro image, and electronic imaging records.
A record can be either a tangible object or digital information, for example, birth certificates, medical x-rays, office documents, databases, application data, and e-mail. Records management is primarily concerned with the evidence of an organization's activities, and is usually applied according to the value of the records rather than their physical format.
Information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business, while there are many purposes of and benefits to records management, as both this definition highlights, a key feature of records is their ability to serve as evidence of an event. Proper records management can help preserve this feature of records.
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